SAFEGUARDING POLICY and PROCEDURES
( including children, young people and vulnerable adults).
St. Margaret’s Church Betley
This revised statement was reviewed by the Parochial Church Council
on 14th July, 2016
The Parochial Church Council (PCC) of St. Margaret’s Church Betley will take all reasonable care to ensure the safety of the children, young people and vulnerable adults for whom it bears responsibility.
1. There will be a Safeguarding Co-ordinator – On May 24th the P.C.C. approved Jennifer Walton as our approved Safeguarding Co-ordinator . She is the point of contact through which concerns about child protection or the protection of vulnerable adults will be channelled.
Deputy Safeguarding Co-ordinator – at the same meeting the P.C.C. approved Revd. Peter Chantry as Deputy Safeguarding Co-ordinator.
2. The Co-ordinator and Deputy are responsible to the P.C.C. for ensuring that these procedures are implemented.
3. The P.C.C. will work towards adopting the recommendations of the House of Bishops, published in the documents, Policy for Safeguarding Children Protecting All God’s Children 4th edition, Promoting a Safer Church 2006 and the revised Safer Recruitment Policy reviewed May 2016.
4. The PCC will ensure full compliance with Health and Safety Guidelines as laid out in St. Margaret’s Health and Safety Policy 2015, and adopted by the PCC March 2016.
5. The PCC is directly responsible for the following groups which include children, young people and adults:-
• Church Choir
• School Choir
• Earlybirds (Sunday Group) and those church members who assist at Praise and Play at All Saints’ Madeley, will also comply with this policy
• Bell Ringers
• Occasional activities, such as Holiday Club, short courses.
6. The PCC is responsible for ensuring that outside bodies eg School or visiting choirs using the Church have their own safeguarding policies or adopt our policy for the event.
The Co-ordinator will similarly advise the Reading Room Committee of their responsibilities to ensure Safeguarding policies are in place for any outside bodies which might use this facility.
7. All new leaders and others as determined, working with children, young people or vulnerable adults will be validated on appointment. They must:-
• be over 18, young people under 18 may assist in leadership roles, but must be supervised at all times.
• complete the Parish Declaration based on the Lichfield Diocesan guideline.
• provide two references using the Child Protection Policy Form
• apply for and supply clearance from the Disclosure and Barring Service before taking up post and every five years thereafter. The applicant will receive hard copy through the post of the outcome. As from 1st July when the new on line system commenced, the Criminal Record disclosure will only be seen by the Safeguarding Administrators at the Diocese. If the record is not clear following evaluation the incumbent or designated person will be advised as to the suitability of the applicant for the role applied for.
• Confidential Declarations will continue to be carried out locally and a record kept by the Safeguarding Co-ordinator or incumbent,
Existing leaders and others working with children and young people must:-
• have completed the Parish declaration based on the Lichfield Diocesan Guideline
• apply for and supply clearance from the Criminal Records Bureau every five years.
8. Only suitable and responsible people may become church key holders, references may be taken up in accordance with the Safer Recruitment Policy, and Parish Declarations completed as necessary. Access and Usage of Church Buildings will be monitored as far as is reasonably possible. All authorised ministers and other workers defined in the Policy for Safeguarding Children Protecting All God’s Children 4th edition and promoting a Safer Church 2006 will also satisfy the requirements of 7 above.
9. All declarations and references and CRB/DBS documentation, which predate July 1st will be confidential and securely held by the incumbent or Safeguarding Officer. In future these records will be held by the Diocese. Further clarification of the system is expected.
The P.C.C. will use the Disclosure and Barring Service for checking the records of relevant personnel. This will be done via the Diocesan Office, St. Mary’s House, The Close, Lichfield WS13 7LD.
10. At its May meeting annually the PCC will, with the assistance of the Safeguarding Co-ordinator
1) review and endorse the list of all validated leaders working with children, young people or vulnerable adults; this to include Churchwardens and authorised ministers.
2) review the roles, support and training for those leaders.
3) review the working pattern, venue and age range of all groups who may be at risk.
4) review the risks to people in those groups
5) satisfy itself that written parental/carer permission is always obtained for certain physical activities and for transport on trips.
6) issue clear guidelines for avoiding situations where children/adults could be in danger, via the Health and Safety Policy
11. Mixed age activities
e.g bellringing and church choir;
Responsibilities of validated leaders
1) To manage their activity with the interests and protection of children as paramount.
2) To observe and monitor interaction between adults and children in the group.
3) To monitor the behaviour of new members, particularly those whose background is unknown.
4) To raise any matter of concern regarding the behaviour of an adult or child promptly with the incumbent or Safeguarding Co-ordinator.
Responsibilities of the Safeguarding Co-ordinator
1) To ensure that validated leaders of these activities are made aware of their specific responsibilities listed above.
2) To ensure that newly appointed validated leaders are made specifically aware, on appointment, of the potential for undesirable adults to seek access to their activity.
3) The PCC will provide leaders and those working in Safeguarding access to guidance and training in the understanding of child/vulnerable adult abuse. All members of the PCC have an opportunity to read the document All God’s Children. (The current PCC membership has all done so.)
12.The P.C.C. will publish on the Church Notice Board and in the Reading Room a copy of the Diocesan Child Protection Flow Chart and all validated leaders will be given a copy. PCC members will also be provided with a copy.
13. The PCC will work to Section 2 of the Lichfield Diocese Child Protection Policy, with the following variation;
1) In all ‘children only’ activities there must be at least two adults present, one of whom should be a validated leader.
2) In all ‘mixed age’ activities there must always be two validated leaders present.
14.The P.C.C. will carry public liability insurance and will insure all leaders and staff for personal accident.
15.The P.C.C. will make a copy of this policy and its procedures available to the Archdeacon on request or at his/her visitation.
16.This policy will be kept under review by the Safeguarding Co-ordinator, who will report annually to the P.C.C.
The P.C.C. will review the policy and all its procedures annually in May, any revisions required to be adopted at a later meeting. Safeguarding will be an agenda item at each PCC meeting as part of the Health and Safety review.